Privacy Policy

Effective Date: April 28, 2025
Last Updated: April 28, 2025

1. Introduction

Aisubtrans ("we") prioritizes user privacy. This policy details how we collect, use, and protect your personal information. Please read carefully before using our services.

This policy includes provisions aligned with the EU General Data Protection Regulation (GDPR) and applies globally.

2. Information Collection

We collect only minimal data essential for core services:

a) Third-Party Login Information (via Google):
- Email address (for account linkage and essential communications)
- Profile picture (for account display)
- Name/nickname (for account display)

b) Technical Data (automatically logged):
- IP address, device/browser type (for security and basic analytics)
- Cookies: Only strictly necessary session cookies (e.g., login state). See Section 7.

3. Use of Information

Collected data is used solely for:
- Providing and maintaining core services
- Account authentication and security
- Sending critical service notifications (non-marketing)
- Legal compliance

4. Data Sharing & Disclosure

We never sell your data or use it for commercial marketing. Disclosure occurs only when:
- Explicitly consented by you (e.g., public profile sharing)
- Legally compelled (subpoenas, court orders, government requests)
- Internal processing: Restricted to authorized personnel

5. Data Retention & Security

a) Retention Period:
- Retained only while your account is active
- Deleted within 30 days after account closure

b) Security Measures:
- Encrypted transmission: TLS 1.3+ for all data transfers
- Encrypted storage: AES-256 for sensitive information
- Quarterly security audits and vulnerability scans

6. Children's Privacy (COPPA Compliance)

• Strictly prohibit accounts for users <13 years old
• Users aged 13–18 require parental/guardian consent
• Underage accounts will be terminated immediately (report to support@aisubtrans.com)

7. Cookie Policy

We use only essential functional cookies for:
- Login/session management
- Anonymous website analytics (no personal identification)

8. EU User Rights (GDPR)

EU residents have the right to:
- Access: Obtain a copy of personal data (free)
- Rectification: Correct inaccurate data
- Erasure: Request data deletion ("right to be forgotten")
- Restriction: Temporarily limit data processing
- Data Portability: Receive structured, machine-readable data
- Object: Opt-out of automated decision-making

Contact our GDPR Representative: support@aisubtrans.com. Requests processed within 30 days at no cost.

9. Policy Updates

Material changes will be notified via:
- Website banner (displayed prominently for 30 days)
- Email to registered users

10. Contact Us

For privacy inquiries or rights requests, contact:
support@aisubtrans.com (response within 48 business hours).